K9 Smart Rings App Privacy Policy

Version: 2.0  

Effective date: 20 April 2026  

Last updated: 20 April 2026

This Privacy Policy applies only to the K9 Smart Rings mobile app and related in-app services.

K9 Smart Rings values your privacy and processes personal data carefully, transparently, and in line with the General Data Protection Regulation (GDPR) and other applicable laws.

1. Data Controller

Controller name:

K9 Smart Rings  

Broeklandstraat 12F

8082 AE Elburg  

The Netherlands

Email: animaltraining@icloud.com  

Phone: +31 651026410

 

2. Scope

This policy covers personal data processed through:

 – creating and using a K9 Smart Rings app account;

– using app features for dogs, sessions, trainings, and targets;

– connecting supported Bluetooth training devices;

– contacting support about the app.

 

3. Personal Data We Process

 Depending on how you use the app, we may process the following categories of data.

 

 3.1 Account and Contact Data

– name and display name;

– email address;

– account role and internal user/account identifiers.

3.2 Dog and Training Data

– dog data (for example dog name, breed label, birth date, and target settings);

– session data (for example session name, timestamps, outcomes, training counts, sample counts, and event logs);

– target and training detail data used for saved reports and app analytics inside your workspace.

3.3 Device and Connectivity Data

 – Bluetooth device identifiers and names used to connect training hardware;

– protocol and synchronization data needed for live session behavior. 

3.4 Technical and Usage Data

– app diagnostics and technical logs needed for stability, security, and troubleshooting;

– app version and platform data needed to provide support.

 3.5 Support Communication Data

– information you send to support (email content and related metadata);

– follow-up notes required to resolve your request.

 

4. Purposes and Legal Bases

 We process data only where there is a valid legal basis.

 4.1 Contractual Necessity

 Purposes: 

– provide account access and app features;

– save and display sessions and training history;

– synchronize app behavior with connected devices.

Legal basis: necessary for performance of the app service agreement.

4.2 Legal Obligation

 Purposes:

 – comply with legal obligations and lawful authority requests;

– maintain records where required by law.

Legal basis: compliance with a legal obligation.

4.3 Legitimate Interests

Purposes:

– protect app security and prevent abuse;

– investigate incidents and improve reliability.

Legal basis: legitimate interests, balanced against your rights.

4.4 Consent

Purposes:

 – optional settings that require consent, such as specific data-sharing preferences;

– any optional processing where consent is required under applicable law.

Legal basis: consent (withdrawable at any time).

 5. Data Sharing 

We share data only when needed for the app service.

Possible recipients:

– infrastructure and hosting providers;

– service providers that support app operation, security, and support workflows;

– professional advisors and authorities where legally required.

We do not sell personal data.

6. International Transfers

If data is processed outside the EEA, we apply appropriate safeguards such as:

 – Standard Contractual Clauses (SCCs);

– additional technical and organizational measures where required.

7. Retention Periods

 We keep personal data only as long as needed for the purposes in this policy, unless law requires a longer period.

 In general:

– account and app records: during active use and for a limited period afterward for support, security, and legal compliance;

– support records: as long as reasonably necessary to handle and document requests;

– backup data: retained for limited operational security windows.

When data is no longer required, we delete or anonymize it.

 

8. In-App Account Deletion

You can delete your account directly in the app from account settings.

After deletion is requested: 

– access to the account is revoked;

– associated personal data is deleted or anonymized, except where temporary retention is legally required or technically necessary for backup integrity and security;

– backup removal follows normal backup lifecycle windows.

 

For account deletion help, email animaltraining@icloud.com.

 

9. Your GDPR Rights

Subject to applicable law, you may request:

– access to your personal data;

– correction of inaccurate data;

– deletion of personal data;

– restriction of processing;

– portability of personal data;

– objection to processing based on legitimate interests;

– withdrawal of consent where consent is used.

 

To exercise your rights, email animaltraining@icloud.com. We may request identity verification to protect your account.

 

10. Security

We use appropriate technical and organizational safeguards, including:

 

– role-based access controls;

– authentication and access controls;

– encrypted transport where appropriate;

– monitoring and periodic security review.

 

11. Children

 The app is not intended for children under 16 without parent or guardian involvement. If you believe data of a child has been processed unintentionally, contact us and we will take appropriate action.

 

12. Automated Decision-Making

 We do not make decisions based solely on automated processing that have legal or similarly significant effects on you, unless permitted by applicable law.

 

13. Changes to This Policy

We may update this Privacy Policy as the app, legal requirements, or processing practices change. The latest version is the applicable version.

 

14. Contact and Complaints

For privacy questions or requests:

 animaltraining@icloud.com

You may also lodge a complaint with your local supervisory authority. In the Netherlands, this is the Dutch Data Protection Authority:

https://autoriteitpersoonsgegevens.nl

 

—

 

This policy applies to the K9 Smart Rings app and replaces earlier app privacy policy versions as of the effective date above